Text Expander for Recruiting Teams
Stop rewriting the same outreach emails. Personalize at scale, follow up consistently, and save hours on repetitive recruiting tasks.
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Stop rewriting the same outreach emails. Personalize at scale, follow up consistently, and save hours on repetitive recruiting tasks.
Start Free - no credit card required
4.6/5 stars on Chrome Web Store
Privacy-focused - your data stays local
Responsive support - real humans, quick replies
Web Text Expander offers a better way.
Save your best templates once: Outreach emails, follow-ups, interview invites, rejection letters—store them all with your exact formatting and tone
Create simple shortcuts: Like outreach\ or schedule\ or followup\—whatever makes sense to you
Type anywhere, expand instantly: Works in LinkedIn messages, Gmail, Greenhouse, Lever, Workable—any web-based recruiting tool
Personalize in seconds: Use cursor positioning to drop in candidate names, role details, or custom notes without breaking your flow
Here are real examples of shortcuts recruiting teams use every day:
outreach\ → Initial outreach template with role highlights and why you're reaching out
followup1\ → First follow-up for non-responders
followup2\ → Second follow-up with additional context
inmail\ → LinkedIn InMail templates for passive candidates
schedule\ → Interview invitation with calendar link and what to expect
reschedule\ → Rescheduling template with apology and new options
reminder\ → Interview reminder with logistics and prep materials
zoom\ → Virtual interview details with Zoom link and tech check tips
nextround\ → Advancing to next round with timeline and next steps
offer\ → Offer letter language and next steps
rejection\ → Professional rejection keeping door open for future roles
onhold\ → Putting candidate on hold while maintaining relationship
hmupdate\ → Hiring manager status update template
debrief\ → Post-interview debrief structure
pipeline\ → Pipeline report format
sig\ → Full email signature with contact info and calendly link
best\ → Professional sign-off variations
calendar\ → Calendar booking link with context
Use smart cursor positioning to personalize templates instantly. Your cursor automatically lands where you need to add the candidate's name and role. Fill in the details and continue—no manual repositioning. Keep templates consistent while making each message feel personal.
Tag templates by category: outreach, scheduling, rejections, internal. Find the right message in seconds with quick search (Ctrl+Space).
LinkedIn messages, email, ATS—your templates work everywhere. Sound like yourself whether you're on LinkedIn or sending Gmail.
Save templates with bullet points, bold headers, and proper structure. Your emails look professional every time—no reformatting needed.
LinkedIn (web), Gmail, Greenhouse, Lever, Workable, Ashby, any web-based ATS or email tool. One library works everywhere you recruit.
Your templates stay on your device. No third-party servers. No data leaks. Your candidate outreach strategies stay yours.
Outreach used to eat my morning. Now I type few letters and drop in the candidate name and role. Same quality, half the time. Response rate went up.
Works in LinkedIn, Gmail, and our ATS. One template library everywhere. Cursor positioning is perfect for personalizing at scale.
We shared our best templates with the team. New recruiters were sending on-brand outreach on day one. No more digging through old emails.
Simple, private, and it just works. Interview scheduling and rejection letters take seconds. Saving hours every week.
Yes, if it's web-based. Web Text Expander is a Chrome/Firefox extension that works wherever you can type in your browser—LinkedIn, Gmail, Greenhouse, Lever, Workable, Ashby, and more.
Yes! Export your template library as a file and share it with teammates. Anyone can import it into their own extension. Great for sharing best practices or maintaining consistent messaging. You can also keep personal templates separate. (Note: Real-time team sync isn't currently supported.)
The Free version supports up to 300 characters per shortcut (with unlimited number of shortcuts). Perfect for short messages and signatures. Plus removes all limits—ideal for detailed outreach emails, interview schedules, or multi-paragraph templates.
Use the smart cursor positioning feature (Plus). Set where your cursor lands after the template expands—perfect for adding candidate name, role, company, salary, or specific details. Type your shortcut, fill in the personal details, send.
Yes! Save each follow-up as a separate shortcut: followup1\, followup2\, followup3\. Use them as needed based on candidate response. Maintain consistency across your follow-up cadence.
Your shortcuts are stored locally in your browser. Nothing is sent to our servers. No candidate data is exposed. Perfect for maintaining privacy and compliance.
Yes! Use the category/tagging feature (Plus) to organize templates however you work: by role type, seniority level, client, stage in pipeline, or message type.
Start with the Web Text Expander free version (and a free 14-day Plus trial). See how much time it saves. Upgrade when you need unlimited template length and advanced features.