Job inquiry email: samples, writing tips, and best practices

A well-written job inquiry email opens doors to opportunities that are not publicly advertised. Whether you're reaching out to an HR manager, a department head, a recruiter, or even a former colleague, an inquiry email helps you demonstrate your interest, showcase your qualifications, and stand out in a crowded job market.

Find out how to ask if a company is hiring: we’ll explain what a job inquiry email is, provide actionable steps for writing one, share examples for different scenarios, and highlight common mistakes to avoid. You’ll also learn tips to make your email professional, concise, and impactful.

What is a job inquiry email?

A job inquiry email is a professional message sent to a company or individual to express your interest in potential job opportunities. These proactive and often unsolicited emails uncover hidden openings and demonstrate your enthusiasm for working with a particular organization.

Job inquiry emails are suitable for:

• Reaching out to HR managers or recruiters.
• Contacting department heads or hiring managers.
• Connecting with former colleagues or friends who may have insight into job openings.
• Networking with industry professionals to express interest in future opportunities.

Examples of job inquiry emails

Here are examples tailored to different scenarios:

1. General job inquiry email template

Subject: Exploring career opportunities at [Company Name]

Dear [Recipient’s Name],

I’m [Your Name], a [Your Job Title/Field] with [X years] of experience in [specific skills/industry]. I’ve been following [Company Name] closely, especially [specific project or initiative], and truly admire your focus on [value/mission].

I’m reaching out to ask if there are current or upcoming opportunities in [specific department/field] where my skills could contribute to your team’s goals. I’ve attached my resume for your reference and would love the chance to discuss how I can help support [Company Name].

Thank you for your time and consideration. Feel free to contact me at [your contact information].

Best regards,
[Your Name]
[LinkedIn profile or other relevant link]

2. Sample inquiry about a specific role

Subject: Inquiry about [Job Title] opening

Dear [Recipient’s Name],

I’m reaching out about the [Job Title] position at [Company Name], which I came across [e.g., on your website or LinkedIn]. I’d like to ask if the position is still available or if there are similar roles open within your team.

With my background in [specific skills/experience], I’ve accomplished [specific achievement relevant to the role]. I believe this aligns with the needs of [Company Name] and could add value to your projects. My resume and portfolio are attached for your review.

I’d appreciate the opportunity to connect and discuss further. Thank you for considering my inquiry.

Warm regards,
[Your Name]

3. Sample inquiry about unadvertised job opportunities

Subject: Interest in joining [Company Name]

Dear [Recipient’s Name],

I’m [Your Name], and I’ve long admired [Company Name] for its work in [specific area]. I specialize in [specific skill/field] and believe my expertise could align well with your ongoing projects.

At [Previous Company], I achieved [specific result/achievement], which I think could directly benefit your team. If there are any opportunities to contribute to [specific mission/goal], I’d be thrilled to be considered.

I’ve attached my resume and would love to discuss how I can support your team. Thanks for your time, and I look forward to hearing from you.

Sincerely,
[Your Name]

4. Sample job opportunity email to a former colleague

Subject: Catching up and exploring opportunities

Hi [Colleague’s Name],

It’s been a while since we worked together at [Previous Company], and I’ve always valued your insights and support. I wanted to reconnect because I’m currently exploring new roles in [specific field/industry]. Do you know if there are opportunities at [Colleague’s Company] or within your network that might be a good fit for my background?

With my experience in [specific skills or projects], I think I could bring value to teams working on [specific focus]. If you have any recommendations or contacts I could reach out to, I’d truly appreciate it. I’ve attached my resume in case it’s helpful.

Let me know if you’d like to catch up soon. It’d be great to hear what you’ve been up to!

Best regards,
[Your Name]

5. Short and direct cold job enquiry email template

Subject: Opportunities at [Company Name]

Dear [Recipient’s Name],

I’m reaching out to ask about potential openings in [specific field] at [Company Name]. I’m [Your Name], a [Your Job Title] with expertise in [specific skill/industry]. I’d be excited to contribute to your team.

Please find my resume attached. Thank you for your time, and I’d be happy to provide additional details if needed.

Best regards,
[Your Name]

6. Informal job opportunity enquiry email to a friend

Subject: Quick question about openings

Hey [Friend’s Name],

I hope all’s well with you! I’m currently exploring new job opportunities in [specific field], and I wanted to check if your company is hiring or if you know of any roles that might be a good fit.

If there’s someone I should reach out to, let me know—I’d really appreciate any tips. Let’s also catch up soon!

Cheers,
[Your Name]

7. Email to request more information about a role

Subject: Request for more details about the [Job Title] role

Dear [Recipient’s Name],

I recently came across the [Job Title] position listed on your website and wanted to reach out to request more information about the role. I’d love to better understand the key responsibilities and expectations, as well as how this position fits within your team at [Company Name].

With my experience in [specific field/skills], I believe I could contribute effectively, and I want to ensure my skills align with the needs of the role. If you could provide additional details or let me know the best way to learn more, I’d greatly appreciate it.

Thank you for your time, and I look forward to your response!

Best regards,
[Your Name]

8. Email to ask questions about a job offer

Subject: Questions regarding the [Job Title] offer

Dear [Recipient’s Name],

Thank you so much for extending the offer for the [Job Title] position at [Company Name]. I’m very excited about the opportunity and am looking forward to contributing to your team.

Before I proceed, I’d like to clarify a few details about the offer, including [specific question 1, e.g., benefits, job expectations] and [specific question 2, e.g., start date, reporting structure]. Please let me know if there’s a good time for us to discuss these points.

I appreciate your time and assistance and am looking forward to finalizing the next steps. Thank you again for this opportunity!

Best regards,
[Your Name]

9. Email to inquire about the status of a job application

Subject: Follow-up on my application for [Job Title]

Dear [Recipient’s Name],

I hope you’re doing well. I wanted to follow up on my recent application for the [Job Title] position at [Company Name], which I submitted on [date]. I’m very enthusiastic about the opportunity to join your team and wanted to check if there are any updates regarding the application process.

If there’s any additional information you need from me to assist in the review process, please let me know. Thank you for your time and consideration, and I look forward to hearing from you soon!

Kind regards,
[Your Name]

10. Sample follow-up job enquiry email after no response

Subject: Following up on my previous email

Dear [Recipient’s Name],

I wanted to follow up on the email I sent on [date] regarding opportunities at [Company Name]. I understand things can get busy, so I just wanted to check in and see if you had a chance to review my previous message.

I remain very interested in the possibility of contributing to your team and would be happy to provide any additional information. Please let me know if there’s a convenient time to connect.

Thank you again for your time and consideration. I look forward to hearing from you.

Kind regards,
[Your Name]

To streamline your job application process, consider using Web Text Expander. This tool allows you to save and customize templates for each recipient, helping you save time while maintaining professionalism.

How to write a job inquiry email

Carefully planning your job inquiry email ensures you make a strong impression. A clear structure, an engaging subject line, and a well-tailored message effectively convey your interest and professionalism. Below are three key components to help you create a standout email:

1. Enquiry email structure

A clear structure ensures your email is professional and easy to read. Use the following outline:

Opening: Start with a personalized greeting, addressing the recipient by name. Introduce yourself briefly and state the purpose of your email. For example, mention your interest in exploring opportunities or asking about a specific role.

Body paragraphs: Provide context about your qualifications and why you’re interested in the company or role. Highlight relevant achievements, skills, or experiences that align with the company’s goals. Keep your paragraphs concise and focused.

Closing: End with a polite thank you and a clear call to action. Mention that you’ve attached your resume and are happy to provide additional information. Include your contact information for convenience.

2. How to write a subject line

The subject line is the first thing the recipient sees, so make it engaging and clear. A strong subject line grabs attention and sets the tone for your email. Here are a few examples:

• Subject: Inquiry about opportunities in [specific field]
• Subject: Exploring potential roles at [Company Name]
• Subject: Interest in [specific position or department] at [Company Name]

Be specific and avoid generic phrases like “Job Inquiry” to stand out in the recipient’s inbox.

You can save email drafts in your Gmail templates, or use Web Text Expander for more versatile use of text shortcuts in Chrome or Firefox browser.

3. Tips for writing a standout email

• Personalize your email: Mention specific details about the company or recipient to show genuine interest. For example, reference recent projects or initiatives you admire.
• Be concise and professional: Keep your email short and focused, ideally under 200 words. Avoid unnecessary details or overly complex sentences.
• Proofread thoroughly: Spelling and grammar mistakes can hurt your credibility. Review your email carefully before sending.
• Follow up if needed: If you don’t hear back within a week or two, send a polite follow-up email to remind the recipient about your inquiry.
• Leverage tools for efficiency: Web Text Expander can help you create and customize professional email templates, saving you time and ensuring consistency.

Common mistakes to avoid when sending a job inquiry email

Even a small misstep in your job inquiry email can affect how it’s received. To make a positive impression and improve your chances of landing a job opportunity, it’s important to avoid common job inquiry email mistakes.

• Generic content: Avoid copying and pasting the same email to multiple recipients.
• Poor subject lines: Ensure your subject line is clear and attention-grabbing.
• Overly lengthy emails: Keep your email concise and professional.
• Missing attachments: Double-check that your resume and cover letter are included.
• Informal tone: Use a professional tone and formatting.

The benefits of sending job inquiry emails

Job inquiry emails can significantly enhance your job search by allowing you to take proactive steps and connect directly with potential employers. These emails showcase your enthusiasm, help you stand out from the competition, and open up opportunities you might not have found through traditional job postings.

• Access unadvertised roles: Many positions are filled before they’re publicly posted.
• Demonstrate initiative: A well-written email shows your enthusiasm and proactivity.
• Build connections: Networking through inquiry emails can lead to valuable opportunities.
• Stand out: Reaching out directly makes a lasting impression on potential employers.

Thoughtful and professional job inquiry emails uncover new career opportunities and build meaningful connections. Using Web Text Expander can help you save time and ensure your emails are polished, professional, and ready to send.