Text Expander for Law Firms — Web Text Expander

How it works

From repetitive drafting to instant, consistent language

Save your firm's best language once, give it a shortcut, and expand it anywhere you work.

Built for legal teams

Save your best language once — contract clauses, NDA boilerplate, intake confirmations, court email templates - store them all with proper formatting.

Create simple shortcuts like nda\ or intake\ or courtdate\ — whatever makes sense to your team.

Type anywhere, expand instantly — try Web Text Expander in Clio, MyCase, Gmail, DocuSign - any web-based legal tool.

Everyone stays consistent — share your firm's shortcut library so every paralegal and associate uses the same approved language.

Use cases

Common shortcuts law firms save

Here are real examples of shortcuts legal teams use every day.

NDA & Contract Clauses

nda\ Standard NDA confidentiality clause with governing law and mutual obligation language

retainer\ Retainer scope paragraph covering included services, billing increments, and out-of-scope policy

warranty\ Warranty disclaimer clause with limitation of liability language

Client Intake & Onboarding

intake\ "Thank you for completing our intake form. We'll be in touch within [X] business days to discuss next steps..."

conflictcheck\ Request for conflict-of-interest confirmation before proceeding with representation

docrequest\ Itemized list of documents required to open a new matter, with secure upload instructions

Court & Opposing Counsel

courtdate\ "This is a reminder that your filing deadline is [date]. Please have all documents to us by [date] for review..."

extensionreq\ Formal extension request citing reason, proposed new deadline, and opposing counsel notification

counselreply\ Professional acknowledgement of received correspondence with rights-reserved language

Status Updates & Billing

statusupdate\ "As of [date], we have completed [milestone]. The next step is [action], expected by [date]..."

invoice\ Invoice cover note with matter reference, billing period, time entry summary, and payment terms

matterclosed\ Matter closure confirmation with document archiving notice and records retention timeline

Features

Feature highlights

Powerful where it counts, simple where it matters.

Unlimited Number of Shortcuts

Save every clause, template, and reply your firm uses - NDA language, intake emails, billing notes, court correspondence. No limit on how many you create, and no charge to get started.

Share Across the Firm

Export your shortcut library and share it with paralegals, associates, or the whole team. Everyone imports the same approved language in one click. New staff get up to speed on firm standards from day one.

Fillable Placeholders

Leave gaps for client names, case numbers, dates, and jurisdiction details. Fill them in at expansion time - your standard language stays intact, your message stays personal.

Rich Formatting

Save clauses and emails with bold text, bullet points, and proper structure. Every message that goes out looks polished and professional - no reformatting after expansion.

Caret Position Control

Set exactly where your cursor lands after a shortcut expands. Jump straight to the variable field - client name, filing date, matter number - without clicking around the document.

Date Insertion

Use a built-in date variable in any shortcut. Ideal for status updates, deadline reminders, and billing notes that always need today's date without typing it manually.

Reviews

Legal teams love it

Our paralegals stopped rebuilding the same intake emails every morning. Type a shortcut, fill in the client name, send. The hours we saved add up fast.

We shared our NDA and retainer library across the whole firm. Every associate sends the same approved language. Onboarding new staff is dramatically faster.

Works in Clio and Gmail the same way. Cursor positioning jumps right to the case number field. Small detail, huge time saver across dozens of emails a day.

Local-only storage was the dealbreaker for us. No client data going to third-party servers. Simple, private, and it just works for confidential work.

Pricing

Start free. Upgrade if you want more.

Everything you need to get going is free. Plus unlocks power features for €1.99/mo.

Free

€0forever

Everything you need to start typing less.

Add to browser

Unlimited shortcuts
Import & export
Use on 2 devices per email
Email support

Frequently asked questions

Yes, if it's web-based. Use Web Text Expander with Clio, MyCase, PracticePanther, Gmail, and DocuSign. Web Text Expander is a Chrome/Firefox/Edge extension, so it works wherever you can type in your browser with no integration or API key required.

Yes. Anyone on your team can export their shortcut library as a file and share it with colleagues. Others import it into their own extension in seconds. This is ideal for keeping NDA language, intake replies, and billing communication consistent firm-wide. You can also keep personal shortcuts separate and only share specific sets. (Note: Real-time sync isn't currently supported.)

The free version supports up to 300 characters per shortcut, which covers short replies and clause openers. The Plus plan removes all limits. It's ideal if you need full contract sections, multi-paragraph intake emails, or complete document templates.

Yes, your shortcuts are stored locally in your browser. Nothing is sent to external servers. No client information is transmitted or logged. Web Text Expander is designed for environments where confidentiality is non-negotiable.

Yes. The Plus plan includes smart cursor positioning: you set exactly where the cursor lands after expansion, making it easy to fill in names, dates, jurisdiction, or case numbers inside a pre-built template without reformatting anything.

Update the shortcut once in your library, export the file, and reshare it with your team. Everyone imports the updated version. It takes less than a minute to keep the whole firm aligned on the latest language.

Stop losing billable hours to repetitive drafting.

Start with the Web Text Expander free version (and a 7-day free Plus trial). See how much time it saves. Upgrade when you need unlimited template length and advanced features.

Add to Chrome — free

Add to Firefox

4.9 · Free forever · No account needed

Draft faster, keep every reply airtight.